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Kronos Information and Training: General Information

Access Kronos at http://wvoasis.gov and choose My Apps

Your Kronos password may not be your UCA password. The FSU and Pierpont IT departments cannot reset your Kronos login. Please use their help links instead.

Firefox is the preferred browser for Kronos. IE works. Chrome does not work.

Questions or Problems? Email help@fairmontstate.edu or help@pierpont.edu

General Information

What should I be doing now to prepare for the Kronos implementation?

Employees

Continue to track your work time on your paper time sheets AND in Kronos. It is important that you do both because the payroll office is working to ensure the Kronos payroll is accurate, and they need everyone's time data in the system to do that.

Track your annual and sick leave in Kronos, but continue to do paper leave requests until June 30.

 

Supervisors

Check your staff's time cards and leave daily (or close to daily), as if this were our production system already. Fix time card issues and approve/reject leave.

Approve your time cards according to the Kronos calendar (see the supervisor tab to download the calendar and check sheet)

Report any problems to HR/Payroll or to kronos@fairmontstate.edu so we can work the issue out now.

Attend the Monday morning Kronos work sessions for individual assistance if needed. These are in skylab, from 8:30 until 11:00 on the Mondays the Kronos time cards are due.

Pay Calendar

The current calendar is at wvoasis.gov, under Things you Might Want to Know.

Email kronos@fairmontstate.edu or kronos@pierpont.edu

How-To Guides

Below are links to several how-to guides. These guides are intended to supplement the training that will be offered to all supervisors, not replace it. We strongly encourage you to attend our trainings as well.

If you have questions or problems, please contact the Information Technology Commons, or Human Resources, for assistance.

Click each link to download the How-To Guide

Kronos Training Materials

WVOasis and Kronos also provide training materials and videos. You can access these for in-depth instructions.

  1. Log in to MyApps
  2. Choose "Enterprise Readiness"
  3. Choose "Training"
  4. Agree to the Terms and Conditions
  5. In the left-hand drop down, choose "Time and Leave Management"
  6. In the right-hand drop down, choose the appropriate category

You'll then be directed to a page with videos and pdf files for download.

Terminology: 

Positive paid: Employees who do a time sheet or monthly work record currently.

Exception paid: Employees who do not currently do a time sheet or monthly work record.

Time Approval and Rejection